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Community Room Policy

Shirley M. Wright Memorial Library
Community Room Contract
11455 Fremont Street, Trempealeau, WI 54661
608-534-6197

Community Room Rental Policy

The Shirley M. Wright Memorial Library Community Room at 11455 Fremont Street, Trempealeau, WI 54661 is available by reservation for meetings, classes, or other events as a community service for community groups. If the Community Room is to be used for events or meetings promoting products or services for personal profit, prior approval must be given. The Community Room may not serve as a gambling facility. Exceptions may be made on a case-by case basis. The library reserves the right to approve or deny rental to any group.

Times Available and Reservations

The Library Community Room is available to rent on a first-come first-served basis. Reservations for the following year will be accepted one year in advance of the event. Rolling Reservations limited to 90 days renewable upon approval and coordination with competing groups. Preference given to fee paying groups.

Reservation Process

Check room availability by contacting the Library. Complete and turn in a Rental Agreement Form and payment to the Library.

Fees

$10/hour during hours in which the library is open to the public. The room must be used for a minimum of one hour.

$25/hour during hours in which the library is closed to the public. The room must be used for a minimum of three hours.

The room will only be rented for a maximum of eight hours.

The room isn’t available for rental on Sunday.

Fees may be waived at the discretion of the Library Director, but a cleaning deposit will be required.

Amenities

60 chairs and 4 banquet tables, catering kitchen and serving hatch, refrigerator, microwave oven, white board, automatic wall screen, projector, VCR and DVD players, podium, microphone, wall hanging, easels.

Food

A $200 cleaning deposit is required when food and/or beverages are served.

Responsibilities of the Renter

Renter is responsible for set up, not the library staff.
Renter is responsible for any damage to the room or its contents.
Please return the community room, kitchen, and bathroom to their original condition after use.
Be respectful of noise levels when using sound equipment or music.
Children must be supervised in the Community Room and Kitchen.
Event promotion is the responsibility of the renter.
Trash and recyclables are to be removed from the property by the renter. Black garbage bags will be provided by the library.
No alcohol, no tobacco, no weapons allowed on library grounds

Cancellations and Refunds

Please notify Library Staff of cancellation as far in advance as possible. Refunds will be considered on a case-by-case basis. No refunds will be offered for cancellations made within one week of event.

The Shirley M. Wright Memorial Library Community Room Rental Agreement

Please fill out this form completely and fax or return to the library at least one week in advance of your rental dates.

Organization__

Contact Person_Telephone___

Contact Phone_____ e-mail__

Date(s) you want to use the room _____

Start Time_____ End Time____ (Please include your set-up and clean-up time.)

Briefly describe nature of your meeting(s)____

Number of persons expected to attend_____

Will you be charging an admission fee for attendance? Y N

If so, amount $___

Will you be using the kitchen? YN

By signing this agreement, I agree to hold the Shirley M. Wright Library harmless from any liability for damage, loss or destruction of property or injuries to any persons. Any claims for such loss, damage, or injury are waived by signing this agreement. I agree to accept responsibility for any damage occurring to the Shirley M. Wright Library Community Room, kitchen, bathroom facilities or their contents during use or as a result of such use, and will bear the full cost of repair including replacement, if necessary. I agree to the conditions outlined in the Shirley M. Wright Memorial Community Room Rental Policy and Application/Agreement. Thank you for your responsible use of the Community Room.

Renter’s Signature___Date_Deposit Paid ____

Renter’s Printed Name___ STAFF INITIALS _

——————————————————————————————————————————————————————————–

Amount of Deposit Returned ____Renter’s signature of receipt __Date__

STAFF INITIALS____

The terms of this agreement are subject to change at any time by the Shirley M. Wright Memorial Library.

Library Policies